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South Florida State College
Administrative Procedures

Procedure: 2201

Title: Role of Faculty in Governance of the College

Based on Policy: 2.20 - The Role of Faculty in Governance of the College

Office of Primary Responsibility: Vice President for Educational and Student Services

  1. Purpose: 

To identify the role that the faculty shall play in the governance of the college

  1. Procedure:

Faculty shall be responsible for the academic curriculum of the college, departmental/program educational assessment efforts, unit action plans and their implementation, recommendations for new, deleted or revised academic related policies and procedures of the college.  Faculty will participate in the search process and make recommendations for the selection of new hires to their respective dean and the vice president of educational and student services.  Recommendations from faculty shall be forwarded to the college president through the appropriate college protocols for consideration.  Faculty may serve as student organization advisors to various student organizations.

    1. Curriculum

Faculty work collaboratively with the coordinator of curriculum support, instructional supervisor, deans and the vice president for education and student services, in developing and revising curriculum.  When new courses or programs are proposed that require significant resources or college funding, additional discussions may require involvement at the President’s Council or with state agencies as necessary. 

      1. Members of the faculty shall be responsible for the development, revision and maintenance of all college credit and clock hour technical programs and courses of the college.
      2. Development of courses and programs will include working with the Curriculum Support Department in submitting curriculum proposal abstracts, conducting needs assessments; developing new course and new program proposals; submitting new course and program proposals to the Curriculum Committee for approval; developing courses and programs; developing course syllabi; selecting texts and course materials; selecting and requesting library and media resources; and course and program assignments.
      3. Revision of courses and programs will include major changes in the course and program delivery, content, learning outcomes and technology.  Changes to courses or programs will be based upon educational program assessment (EPA) findings; professional development input; program Advisory Committee recommendations; state agency and legislative laws, regulations, administrative rules and guidelines; needs assessments; and college decisions.
      4. Maintenance of courses and programs will include minor changes in courses and programs that are the result of departmental assessment, institutional effectiveness planning, student feedback, student performance, professional development activities, program review, faculty forum discussions and changes required to keep pace with the needs of employers.
    1. Academic policies and procedures

The Learning And Student Success (LASS) Committee is the Academic Standing Committee of the college that is responsible for providing substantive and meaningful involvement in issues requiring an institutional perspective.  LASS is made up of faculty representatives, division deans, campus/center directors and other members of the college community who are impacted by decisions about student and academic issues.

Standing subcommittees of LASS include the Academic Quality, e-Learning, Curriculum, and the Student Success Committee.  These subcommittees include a strong contingent of faculty who are involved in dealing with substantive academic and student issues. The standing subcommittees provide information, recommendations and suggestions to the LASS Committee for further action.  Policies and procedures that relate to the areas of interest for each subcommittee are reviewed every three years and forwarded to the LASS Committee for further action. 

Faculty serving on the Academic Quality Committee shall provide a mechanism for program review of academic programs, monitor achievement of academic outcomes, and participate in accreditation and quality enhancement activities that facilitate academic quality.

Faculty serving on the e-Learning Committee shall promote the use of electronic learning strategies; oversee distance learning activities; provide a bi-annual program review of distance learning offerings; monitor the quality of electronic learning resources; and provide recommendations to the LASS Committee for quality improvement activities that will facilitate effective learning.

Faculty serving on the Curriculum Committee shall review and recommend all curriculum and program proposals, serve as an advisory group to the Learning Resources Center, evaluate learning resources available to support curriculum and provide recommendations to LASS for quality improvement activities.

Faculty shall serve on the Student Success Committee to facilitate enrollment management; recruiting and retention of students; and provide recommendations for quality improvement activities that will promote student success. 

Faculty shall serve on the Academic Appeals Committee to establish procedures for academic student appeals, receive and process these appeals, and provide recommendations for quality improvement to the student appeals process. 

Faculty shall serve as a majority on the Special Exceptions Committee to establish procedures for special exceptions to student appeals, receive and process such appeals and improve committee activities that will facilitate the student appeals process. 

Faculty shall serve on the Student Judicial Committee to review and determine the outcomes of student appeals to the student grievance process.

    1. College-wide policies and procedures
      1. Members of the faculty shall serve on standing committees, sub-committees or taskforces of the college.  Participation will provide the opportunity for input into all of the major policies, procedures, functions, and activities of the college including, but not limited to, evaluation, planning and implementation.
      2. Should a standing committee, subcommittee or taskforce require significant discussion in order to provide input or make revisions to policies and procedures, it may request a face-to-face meeting with relevant administrators to exchange ideas clarify or identify issues.
      3. Faculty may establish and operate a Faculty Council.  They may develop By-laws, policies and procedures, elect leaders, hold regular meetings, and deal with issues of concern to the faculty and its welfare.  Recommendations from the Faculty Council will be presented to the college president for consideration and a timely response.  The Faculty Council president, or designee, shall be a member of the President’s Council and the calendar, graduation, LASS, equity, and endowed chair standing committees.
      4. Members of the faculty shall serve on and provide the leadership for special or ad hoc committees of the college.  Such committees will include, but not be limited to, the Southern Association of Colleges and Schools, Commission on Colleges, Re-Affirmation Team; Quality Enhancement Plan (QEP) Team, program specific re-certifications and re-accreditations; new facility planning; special department/program committees; and committees to select, interview and recommend new faculty.
    2. Faculty employment, supervision and evaluation
      1. Instructional supervisors will provide supervision and evaluation of full- time and part- time faculty, make teaching assignments, recommend qualified applicants for employment as aides and/or adjuncts, provide assistance to faculty, develop department/program course schedules, develop budget requests, manage the budget and assist with the development and implementation of the unit action planning (UAP) and educational program assessment (EPA) process.
      2. Members of the faculty shall serve as the majority on all full-time faculty search committees whenever possible. 
    1. Faculty professional recognition

Members of the faculty who were selected for the president’s awards the prior year shall serve on the annual selection of the president’s awards.  All faculty are invited to nominate their colleagues for the president’s awards.

Selected departments have endowed chair programs that recognize outstanding faculty and provide them with the resources to engage in professional development activities that benefit their department and the college.  Eligible faculty are encouraged to submit their application to the Faculty Council for consideration.

    1. Faculty role in institutional effectiveness

Faculty are responsible for participation in the development and implementation of the college-wide institutional effectiveness activities.  Faculty serve on the Planning And Institutional Effectiveness Committee and are instrumental in contributing to the development of the mission, vision, values and strategic planning at the college.  Additionally, each faculty participates in development of the EPA and UAP for their discipline and division.  Faculty evaluate curriculum and programs through the EPA process and are responsible for continuous quality improvement of instruction, curriculum and learning outcomes.  Faculty are actively engaged in accreditation and QEP that lead to improved student success and institutional effectiveness.

    1. Faculty leadership in student activities

Members of the faculty may serve as student organization advisor to the student government association, student clubs, and student activities of the college.

History: Last Revised: 4/03/12

Adopted: 2/6/2002


Revised: 6/1/05, 6/10/08, 11/3/09, 4/03/12